George Williams College

Diploma, Ceremony, and Regalia Info


Graduation Policies and Procedures

Diplomas and Transcripts

Once you have completed the requirements for your degree, submitted the graduation survey and satisfied all outstanding financial obligations, your diploma will be released for delivery according to the Registrar’s Office timeline. Survey links will be sent to December candidates on November 12, 2019, and to May candidates midsummer.

Diplomas for December 2019 graduates will be mailed approximately March 1, 2020.

Diplomas for May Spring 2020 graduates will be mailed approximately August 1, 2020.*

Diplomas for August Summer 2020 graduates will be mailed approximately November 1, 2020.*

* Dates are subject to change due to COVID-19 related circumstances.

The diploma reflects the degree earned, i.e. Bachelor of Science. Majors and minors are noted on the official transcript.

Official transcripts can be requested four weeks after the end of your graduating semester. These transcripts confirm that all degree requirements have been met and indicate the earned degree. An official transcript is the verification document typically asked for by employers. All transcripts are requested from the Registrar's office. To request an official transcript, please fill out the request by logging in to WebAdvisor. Please be sure to select the option "After Degree" to ensure your degree is noted on the transcript.

Students that need to update their diploma mailing address (address after commencement) must send an email to from their AU email address. This will not update your current mailing address in WebAdvisor. Those wishing to update their mailing address should do so in WebAdvisor only.

Diploma/Ceremony Name Policy

The diploma name must match the legal first and last name on file with Aurora University. Middle names may be removed or abbreviated to the first letter of the middle name. If changes to your legal name need to be made, complete a “Legal Name Change Request” form with appropriate official documentation (i.e. marriage certificate, divorce document, court order, Naturalization papers, passport, government issued ID, or birth certificate) and submit to the Registrar’s Office.

International students must match the diploma name to the exact name as it appears on your passport. Various international governments and verification agencies will not accept a student’s diploma as an official document if the name does not match the name on your university record and passport. If changes to your legal name need to be made, complete a “Legal Name Change Request” form with appropriate official documentation and submit to the Registrar’s Office.

The ceremony name (name listed in the program and announced as you cross the stage) may be your chosen or preferred name. Inappropriate use, including but not limited to avoiding a legal obligation, misrepresentation, and the use of offensive language, including profanity or language that has the effect of mockery, may be cause for denying the request. For more information please contact the Registrar Office at 630-844-5462 or

Ceremony Information - Friday, July 24, 2020

The academic processional will start promptly at 6 p.m. for the Commencement ceremony. All invited guests should be in their seats by the start of the ceremony. Late arrivals will be seated after the processional is complete (approximately 10 minutes). This includes anyone who leaves the seating area just before the processional – you will not be re-admitted until the processional is complete.

Once graduates are seated, guests are asked to remain in their seats during the entire ceremony to avoid disruption. The ceremony generally lasts 1-2 hours. Seating is relatively crowded and movement can be inconvenient for others. Persons who leave the seating area may not be allowed to return to their original seat to avoid disrupting the ceremony.

Academic Regalia Information

Commencement is a formal event at George Williams College of Aurora University. Academic regalia (cap or mortarboard, academic gown, and master's, or doctoral hood) must remain unaltered.

Some undergraduate students have been inducted into national honor societies and may wear their academic honor cords at the Commencement ceremony. Gold Ivy medals, nursing pins, and social organization stoles may be worn.

Undergraduate and graduate students who have honorably served, are serving, or are commissioned to serve in the United States military may wear their red, white, and blue cord.

We would also ask that you refrain from wearing corsages or any other adornments on your academic regalia until the ceremony is concluded. Thank you in advance for your cooperation!